Axalize's Innovative Human Resources management system for a Japanese Kindergarten System

Faced with stringent regulations, fluctuating staffing needs, and the necessity for optimization to control salary costs, the kindergarten system sought a comprehensive solution to streamline scheduling processes and enhance operational efficiency.

About the client

Japan's kindergarten system had the difficult challenge of managing part-time employees while maintaining stringent guidelines on the number of hours that employees may work and making sure that each institution had an appropriate number of staff members. A number of issues, including minimum staffing needs, national labor laws, and the requirement for continuous coverage during critical hours, made it extremely difficult for managers to create effective schedules while keeping labor expenses under control.

The biggest challenge was coming up with a scheduling strategy that would optimize wage expenses and comply with regulations, all the while taking into account the various elements driving staffing decisions. Axalize was faced with the difficult challenge of comprehending the many interactions between variables that influence scheduling choices and creating an algorithmic solution that could produce timely, effective schedules.

Axalize’s perfect scheduling solution

Axalize approached the challenge of optimizing staff scheduling for the Japanese kindergarten system with a multi-faceted solution that combined direct collaboration, algorithmic innovation, and iterative refinement.

Collaborative Approach

Recognizing the complexity of the scheduling process and the nuanced factors involved, Axalize initiated direct discussions with facility managers. Through these collaborative sessions, Axalize gained valuable insights into the specific requirements, constraints, and priorities shaping scheduling decisions. By engaging stakeholders directly, Axalize ensured that the solution aligned closely with the operational realities and objectives of the kindergarten system.

Custom Algorithm Development

Building upon the insights gleaned from collaborative discussions and analysis of existing schedules, Axalize leveraged Google OR-Tools as the foundation for developing custom scheduling algorithms. These algorithms were meticulously crafted to incorporate the myriad factors influencing scheduling decisions, including national labor laws, staffing requirements, and operational constraints. Axalize's team of skilled developers tailored the algorithms to address the kindergarten system's unique needs, ensuring optimal scheduling outcomes while adhering to regulatory standards.

Optimization Iterations

Despite achieving promising initial results, Axalize remained committed to refining and optimizing the scheduling algorithms to enhance performance and usability further. Recognizing the importance of timely results and efficient computation, Axalize dedicated significant efforts to fine-tuning the algorithms for improved speed, accuracy, and scalability. Through iterative optimization cycles, Axalize addressed performance bottlenecks, fine-tuned algorithm parameters, and implemented enhancements to expedite scheduling processes.

User-Friendly Interface

In parallel with algorithm development and optimization, Axalize prioritized the creation of a user-friendly interface for the scheduling tool. Drawing upon principles of intuitive design and user experience, Axalize ensured that the scheduling tool was accessible and easy to navigate for facility managers. The interface provided clear visibility into scheduling parameters, intuitive controls for adjusting schedules, and real-time feedback on scheduling outcomes, empowering managers to make informed decisions with confidence.